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Dos and Don’ts for Customer-Focused Web Sites
By Michael W. McLaughlin

It doesn’t take much to ruin a perfectly good dinner. It could be a grumpy waiter, an overcooked meal, or the noise level. One bad experience can drive a customer to the restaurant on the next block. And that customer is likely to share the horror story with others—probably over dinner elsewhere—resulting in future loss of business for the offending restaurant.

Some department stores, on the other hand, realize that customer service is about the customer’s total experience; they know that to generate repeat business, service must extend well beyond the point of purchase. When a receipt-less customer wants to return a gift and is greeted by a helpful sales associate and “no-hassle” returns policy, that customer will likely be back.

When customers point their browsers to your Web site, do they meet that grumpy waiter or the helpful salesperson? Does your Web site reflect your commitment to customer service? Here are some tips to ensure that customers aren’t getting the cold shoulder when they visit your site.

Tap Your Customers’ Brains

Whether you are building a new Web site or revamping an existing one, think of your site as a consumer product. Before launching a new product, marketers conduct extensive consumer preference testing of the features, form, and function of the product. In many cases, a pilot test of the product is used to catch last-minute problems.

Do the same for your Web site. Let customers, not your employees, decide what’s best for your site. Customers have different views of what’s really needed, so pick their brains by asking these five questions about your site:

1. What is distinctive about the site?
2. Is it easy to navigate?
3. Can you quickly find answers to your questions?
4. What features are most useful?
5. What one thing would you do to improve the site?

And, don’t stop collecting customer feedback. When used in the right way, your Web site can be a source of extraordinary customer intelligence. Given a chance, customers will tell you what they like and don’t like about your site, service, and your products. No matter what page a customer is looking at, be sure an easy-to-use feedback option is no more than one click away.

Once a customer has taken the time to open a dialogue with your company, show that you are listening. Send responses to customers letting them know you received their feedback, and explain what the company does with the information.

Ask customers what they want on your Web site, and you’ll forge stronger ties with them. Ignore their feedback and they’ll eventually ignore your business.

Make It Simple

The typical time-starved customer wants a site that’s functional, easy to use, and low on the annoyance scale. That may sound straightforward, but it’s complicated to make a Web site simple to use. Here are four guidelines to smooth the path.

Dump gratuitous images. Some Web sites use worn-out stock images of unknown people on their home pages and other parts of their sites. Using a photo collection of nameless individuals is a lazy design technique that squanders premium space on a Web site. Unless an image on your site serves a purpose, get rid of it.

Forget flash and pop-ups. If your site has ads or banners that flash at customers, dump them. Flashing design elements divert your customers’ attention from the reason for their visits—to solve problems. Eventually, your customers will become annoyed with flashing announcements, so banish them before it’s too late. This same advice applies to pop-up windows.

Make navigation easy. Great Web site navigation is akin to signage in a retail store. As customers move around a store, it’s imperative to let them know where they are, what else is in the store, and the location of the exit. Make sure your Web site is like a well laid out store.

Your customers should be able to see at a glance where they are at all times, how to get to the other destinations on the site, and how to return to the home page. Keep the site navigation bar simple, and put it in the same spot on every page.

Steve Krug, author of Don’t Make Me Think, a book on Web site usability, says that you “should not do things that force people to think unnecessarily when they’re using your site.” Let your customers concentrate on their reasons for coming to the site. And, as with the feedback option, the customer service page should never more than one click away.

Give It to Them Fast. If a visitor comes to your site to solve a customer service issue, make it fast and easy. Put the decision on how to interact with you in the customer’s hands by providing multiple methods to reach the company. Whether that’s through email, click to chat, instant messaging, or a telephone call, let the customer choose.

Speed is essential when responding to customer emails. If a customer doesn’t receive a timely response to an email request for service, you are going to get a telephone call for help. Then, you’ll have to use precious customer service time to answer that call from an unhappy customer who won’t use your email system again—assuming the customer still does business with you at all.

You’ll generate goodwill with well-thought out responses to email inquiries and reduce the volume of customer telephone calls.

If you include FAQs on your site, arrange them in descending order of importance so customers see the most common first. If there are “hot” topics or special issues that customers should know before they call, highlight them in a separate section. A hot topic may also need to appear on your home page.

Design to Serve

Resist the temptation to unleash the artist within when creating your Web site. Instead, focus your creative energies on providing value for your customers. Make sure every page on the site has a specific purpose, whether it’s to inform, solve a problem, or entertain. Use each feature on the site to draw customers closer to your business by suggesting next steps, displaying other links, or asking for feedback.

Think of your site as equal parts showroom, library, and customer service center. Your site paints a powerful portrait of your company’s culture, particularly the value you place on customers. When designed to serve, your Web site becomes an extension of your customer service commitment. That will reduce the burden on your call center personnel, allowing them to focus on more complex customer problems.

A well-designed site is simple to use, easy on the eyes, and highly functional. That’s what customers want, so give it to them. Show them the friendly, efficient sales associate—not the grumpy waiter—every time they visit your site.

 

About the Author
Michael W. McLaughlin is the coauthor, with Jay Conrad Levinson, of Guerrilla Marketing for Consultants. Michael is a principal with Deloitte Consulting LLP, and the publisher of Management Consulting News and The Guerrilla Consultant. Find out more at www.guerrillaconsulting.com and www.managementconsultingnews.com.


© 2005 Guerrilla Consulting


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